Executive Assistant

Mississauga, Ontario, Kanada Global Forwarding Freight 52634 19. November, 2020
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Company Profile

DHL Global Forwarding is a Freight Forwarding organization that is the expert in global air, ocean and ground Freight Forwarding.  Our passion is to enable international trade utilizing the best teams in the industry. We simplify our customer operations and maximize their opportunities to achieve results.

Main tasks & key responsibilities

  • Manage the Head of Organization's agenda (appointments and schedules). Schedule the executive’s appointments and answer or redirect routine enquiries from internal or external sources

  • Advise, support, assist, coordinate, follow up and collaborate on special projects which are highly complex, and involve creation and oversight of multifaceted teams

  • Handle confidential information and maintain the security of the executive’s records and files

  • Make travel arrangements to make best use of their time

  • Prepares high quality presentations, reports and other documents

  • Manages the country Communication Plan and follows up with responsible party for delivering required communication.

  • Draft letters, announcements and official information releases

  • Plan and execute internal and external meetings. Schedule resources such as people, venues, agenda, coordinate invitations, rooms, food, equipment, or other resources.

  • Attend external events to coordinate execution (Travel availability and overtime required)

  • Takes and prepares notes of meetings, conferences, and similar proceedings

  • Maintains, updates or creates databases and/or database information. Codes, compiles and files correspondences, records, documents and reports according to an established system

  • Greets and assists visitors and arrange for escorts, as necessary

  • Trainings delivery skills (Facilitator)

  • Relationship Ownership, coordination and training of internal tools such as employee recognition and employee engagement trainings


  • Fluent English

  • Advanced english writting skills (Internal communications)

  • Advanced knowledge and skill using power point, word, excel and Visio.

  • Excellent organizational, communication including telephone and writing skills

  • Excellent communication and interpersonal skills

  • Requires discretion, confidentiality, and detailed knowledge of the organization's operations, procedures, and people

  • Approachable and empathetic

  • Ability to work very well under pressure and to handle different topics at the same time

  • Able to provide the requests with quality and agility

  • Requires an Associate's degree and 5 or more years of experience in an executive administrative position

Zahlen und Fakten

  • Geschäftsbereich

    DHL Global Forwarding (Canada) Inc.

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„Die Deutsche Post DHL bietet mir Sicherheit, die Chance mich weiterzuentwickeln und die Möglichkeit, in fast jedem Land der Welt zu arbeiten.“

Aktueller Mitarbeiter – Senior Consultant in Bonn